Thursday, 26 July 2018

Annual General Meeting Report 2018

Annual General Meeting 2018
Tuesday 24th July 2018
Report

The Annual General Meeting 2018 was well attended with another full hall. It was followed by a speaker - The Dowager Lady Crabtree. You will find a separate report on the News Page.

Below are the agenda items and a brief summary of the 
decisions made in red
You will see the Minutes of the Meeting HERE when they are completed

1.    Apologies for absence - See Minutes

2.    Chairman’s report - See Minutes

3.    Approve minutes of the Fourth Annual General Meeting held on 25th July 2017 Approved Unanimously

4.    Receive the Treasurer’s report and approve the accounts for the year 2017/18  Approved Unanimously

5.    Confirm the appointment of the Financial Adviser Approved Unanimously

6.    To approve deleting clause 3 of the constitution and replacing it by the following clause:
Objects
"The charity’s object is specifically restricted to the following:
The advancement of education and, in particular, the education of older people and those who are retired from full time work, by all means including associated activities conducive to learning and personal developments in Edenbridge and its surrounding locality”
(Note: This is a new standard Objects Clause that all U3As have been asked to implement. The only variation being the regional reference which will obviously differ)
Approved Unanimously

7.    To approve deleting the number three where it appears in clauses 7(v),7(vii) and 7 (viii)(b) of the constitution and replacing it by the number 6.
          (Note: Currently the maximum period that Executive Committee members may stay in office is a mixture of three and six years. This will standardise it at six years) Approved Unanimously  

8.    To approve deleting the number 10 where it appears in clause7 (ii) of the constitution and replacing it by the number 12. (Note: This will enable the maximum number of Executive Committee members to be increased to 12) Approved Unanimously

9. To report on nominations for Chairman, Vice chairman, Treasurer and Secretary and put these to the vote. Approved Unanimously

10. To report on nominations for the remaining Executive Committee Members and put these to the vote. Approved Unanimously

11. Approve the annual subscription rates for 2018/19 which the Executive Committee has recommended remain unchanged from 2017/18. Approved Unanimously

12. Any other business. The next few monthly meetings were displayed on the screen. Stephen Harding outlined to the meeting the policy on photographs displayed on the website. Presentations were made to Molly Ward (Speakers Coordinator) and Stephen Harding (Website Manager) who will be leaving the committee after five years service.

The Independent Examiner's Report 2017-18 to the Executive Committee as Trustees of U3A Edenbridge can be found HERE

The Accounts for the Financial Year 2017 - 2018 can be found HERE

We are committed to saving paper and money. Notice of the AGM was sent out to all members by email and by post to those who had requested otherwise. Details of the agenda, minutes, accounts etc will be displayed on a screen and the notice board.